Criminal conviction data

KB article ID: 300

For more on the disposition and sentence code referenced below, see the Automated Disposition Reporting (ADR) User’s Guide. A copy can be found here.

Knowing when a defendant has ongoing conditions and obligations they must satisfy

  • Some 400-series and 500-series disposition codes in the ADR guide represent non-convictions, where final judgement is withheld (deferred).
  • Certain sentence codes, such as Probation, or Supervision
  • <Receivables> attributes for amount owed and paid

Knowing that all such conditions and obligations were satisfied successfully

This can be tricky:
  • If no formal order is entered terminating and probation, supervision etc., the 700-series dispositions for terminating satisfactorily or unsatisfactorily aren’t always entered.
  • A defendant’s amount owed and paid might be the same only because they got sent to jail.

So instead, watch for additional subsequent 600 or 800-series dispositions which vacate or otherwise set aside prior judgements, and/or 100-series conviction disposition codes such as a Guilty disposition.

High-level indication of conviction status
Because of the above-described complexity of withheld judgements and secondary dispositions, the CourtDataTransferFile schema requires that the court provide "rolled up" indicators of conviction, both at the Charge and LitigantDetails levels.  Among other things, these derived values assist with FCRA requirements on reporting past  non-convictions.

The derived values are provided on an "as is" basis, given the relevant CriminalDisposition element(s), and appropriate guidance on what is deemed a conviction in the court's jurisdiction.  In the event of any conflict, with the derived data, then CriminalDisposition data should govern and the conflict should be brought to the attention of the court.

During an appeal, the derived values should remain unchanged, though a change may be in order upon recording the outcome of the appeal. 

Retention in Compiled Index Record not allowed